It is estimated that a standard pine tree produces around 10,000 sheets of paper. Looking at it in another way, one ream of paper (which is 500 sheets) will use 5% of a tree. Using only 5% of a tree for a ream of paper may seem like a small amount, but when you consider the number of boxes of paper that offices use regularly, it quickly adds up. This is a regular expense, which can drain your profits. Water Delivery Solutions offers digital solutions that can help you go paperless.
Businesses going paperless include adopting digital workflows, cloud-based document storage, and electronic signatures to improve efficiency, security, and save costs, eliminating paper usage.
Importance of going paperless for bottled water businesses
Digitalization has taken over the world in the past few decades. With customers seeking convenience and businesses seeking efficient operations, digitization is the bare minimum. Moreover, consumers today are environmentally concerned, which makes going paperless even more important. It is the first step towards entering the top-tier competitive business landscape. Reasons you should go paperless are:
Reduce human errors
Managing operations such as orders, inventory, or delivery planning on paper is prone to errors and being lost. However, using digital solutions to manage your processes reduces the chances of human errors and even enables easy modifications. Offer a customer and driver app to streamline the ordering and delivery process.
Improved ROI
Digitalization, along with automation, helps improve operational efficiency and reduce rework due to manual data entry, reducing the overhead. Cost savings are added to the profits. It also helps optimize routes, obtain proof of delivery, and track operations in real-time, enhancing operations and enabling businesses to cater to more customers without increasing the cost. Businesses that have adopted electronic expense reporting have experienced a whopping 58% reduction in processing costs and greater ROI.
Enhance customer self-service
Provide customers with a mobile ordering app to enable them to place their orders. Offering customers control of their orders makes them feel empowered. These ordering applications allow customers to create, modify, or cancel their orders. They can also pause and resume deliveries based on their availability and requirements, removing your dependency on error-prone paper-based management. As a result, using paperless solutions can make your clients feel more at ease when utilizing your services.
Accessible data
The ability to index electronic documents using vital data, such as document type, user-defined criteria, or date, makes it easier to find important papers. You can use a full-text search option to search for business documents. Moreover, these systems are stored in the cloud, enabling you to access documents or information from anywhere and at any time.
Data protection
Protect documents from getting lost or, worse, destroyed. You can access it anytime, anywhere, and export it as per your requirements. All the data, including orders, customer details, inventory, delivery planning, and finances, is stored in one place and can be accessed based on roles and permissions defined by the business owner.
Saves environment
Every year, businesses in the United States utilize almost 12.1 trillion sheets of paper. This has become one of the most compelling arguments to go paperless. As a result, businesses may become paperless and fulfill their social obligation to our planet’s ecology. Most importantly, clients may regard your company as a supporter of environmental protection efforts. Moreover, with customers leaning towards businesses that support sustainability, it has become necessary to implement strategies committed to adopting sustainable measures. This helps attract environmentally conscious customers and builds your business as a brand with vision.
Faster payments
Paperless solutions, such as billing, can help save money and time by reducing the need for professional printing of paper forms or the transmission of paper documents. Furthermore, paperless technologies such as electronic payments and digital checks can aid in effective cash flow management.
A long-term option
There’s always the argument that manual processing wastes time and money. The truth is that all of human labor is costly, especially if your bottled water delivery business handles a large number of papers regularly. In such an instance, manually hand-keying data from paper or a PDF, for example, into your existing ERP or another back-office system will necessitate a large staff. And, unless it’s part of your firm’s goal to hire more personnel for this activity, manual processing isn’t a scalable option if your company is growing. Request a free demo if you want to know more about the software.
He loves to explore. His passion for helping delivery industries in all aspects flows through in the vision he has. In addition to providing smart solution to make delivery process flawless, Ravi also likes to write sometimes to make it easier for people from business industry looking for digital solutions.
